From a job list
to your first recorded hour.

1. Create your company's workspace.

Create your workspace with your shop name, your name, email, and password. Choose the shop's timezone carefully: reports and daily totals use it. One manager and one employee are included free.

After setup, managers sign in with their email and password. The shop code field on the sign-in form is for employees; managers can leave it blank.

2. Add the jobs your team is working on.

Open Jobs, choose Add a job, and enter a job number and name. A short description is optional. Use names the people doing the work will recognize. Open jobs appear on employee job boards.

Have a list already? Choose Import spreadsheet. Upload a CSV or XLSX file with headings in the first row, then match your columns to job number, job name, and an optional description. For an Excel workbook, MinuteMill reads the first sheet.

Choose Preview import and check the jobs before importing. Give the column mapping a name to reuse it with the same spreadsheet format next time. Matching job numbers update existing job names and mapped descriptions; jobs left out of the file stay as they are.

Import up to 1,000 jobs and 20 columns at a time, in a file up to 2 MB. If a workbook contains formulas, export the job list as CSV or paste its values into a new sheet first.

3. Invite your employees.

Open Employees and choose Invite an employee. Enter their name and a username. You can include an email address, but employees do not need one to use MinuteMill.

Share the employee's setup link privately. If you supplied an email address, they can also receive the invitation by email. The link can be used once and expires after seven days. The employee follows it and chooses their own password.

You can also enter an optional hourly labor cost. Managers see that rate and the resulting recorded labor costs. Rate changes apply to new time entries.

Add a note when context will help.

Open Notes under your running job to explain something while it is fresh. You can also open My hours and add a note to a previous entry. Your notes are visible to you and your company's managers.

Adding a note does not change the times. Employees cannot edit recorded start or stop times. If you picked the wrong job, missed a stop, or see another timing mistake, tell your manager what happened.

If the connection drops.

Your current timer keeps running on the server. Starting, stopping, switching, and saving notes need an internet connection. Reconnect and check the current job before continuing. If the time needs adjusting, ask your manager.

Open Hours and select the date range you want to review. Filter by employee or job, or leave both set to all. The report includes running time as of the time shown on the page. All report dates use your company's timezone.

Expand an entry to see its start and stop times, read notes, or add your own note. To fix a time, enter the correct start and end and give a reason. Saving a correction retains the original times and the reason. Adding an end time to a running entry stops its timer.

Use Export CSV to download the selected report. It includes the employee, job, start and end times, recorded hours within the selected dates, and labor cost where a rate was supplied.

When a job is finished, open it in Jobs, change its status to Closed, and save. It will no longer be available for employees to start. Check for running timers as part of your end-of-day review.

Need a hand?

Managers can use Contact support from the signed-in menu. If you are not signed in, send MinuteMill a message. Employees should ask their manager about invitations, passwords, job availability, and time corrections.

Still deciding whether it fits? See how MinuteMill works or read about tracking employee hours by job.